Fri 09 Aug 2019 10:14

DATA PROTECTION POLICY SEASON 2019-20

GDPR – Data Protection Commitment
Corsham Rugby Football Club will endeavour to safeguard all member data and restrict its use to the management of the Corsham RFC and its members. We further commit to not using our members data to send marketing information about other members and sponsors.
Members will only receive contact from Corsham RFC for the purposes of providing information about Corsham RFC activities and International Ticket Sales and will be limited to phone, post, email and social media, where the member has joined a closed group. [include any further contact if applicable]
Details of the Corsham RFC Privacy policy can be found on the website or via the link [include your clubs hyperlink to your privacy policy]

Data collection
Data will be collected at the point of membership renewal or joining. Members will be asked to provide personal details including any medical issues that are relevant to their membership of Corsham RFC.
The membership form allows the member to opt in to receiving information from the club via the following means:
• Phone
• Post
• Email
• Social media – where the member is a member of a Corsham RFC closed group.
Member’s data is kept for the duration of the person’s membership and will continue to be held electronically on the RFU’s Game Management System. This system is a password protected player and members management system.
All other records of a past members data will be deleted at the end of the departing season.
Details of the RFU’s privacy policy and data protection policies can be found by clicking here or on www.englandrugby.com/about-the-rfu/privacy-policy/

Data records
All members and players are managed on the ground by team managers who for the administration of the game and for the safety of the players must keep personal data.
All such lists and records are protected to maintain the member’s privacy.
Members who would like further details on this should contact either the Corsham RFC Honorary Secretary or the Corsham RFC Data Protection Officer (details below) for information on where and why their personal data is being held.
A full list of data that is held on records can be obtained from the Corsham RFC Honorary Secretary or the Corsham RFC Data Protection Officer.

How do we use this information, and what is the legal basis for this use?
We process this personal data for the following purposes:
• To fulfil a contract, or take steps linked to a contract: this is relevant where you make a payment for your membership and any merchandise, or enter a competition. This includes:
o taking payments;
o communicating with you;
o providing and arranging the delivery or other provision of products, prizes or services;
• As required by Corsham RFC to conduct our business and pursue our legitimate interests, in particular:
o we will use your information to manage and administer your membership and your involvement with its teams and clubs, and to keep in contact with you for these purposes;
o we will also use data to maintain records of our performances and history, including match reports, score lines and team sheets;
Loss of Data Procedure
In the event of a reported loss of data Corsham RFC must act to limit the loss and to ascertain the nature of the data and its contents.
A collation and report of the lost data should be completed and notified to the Corsham RFC Committee via the Corsham RFC Honorary Secretary.
Following consultation with the Corsham RFC Data Officer, the member’s affected should be notified.

Ends April 2020

For further information relating to good practice and data held by Corsham RFC please go to :-
RFU GDPR Toolkit Guidelines
http://www.englandrugby.com/governance/club-support/gdpr/.
Data Lists and Records
Further information about the data held by Corsham RFC can be obtained from the Corsham RFC RFU Honorary Secretary.
Contact details
Corsham RFC Honorary Secretary
Barrie Jenkins m: 07979876969 e: barrie@park-lane-accountants.co.uk
Corsham RFC Data Protection Officer
Adam Draper m: 07865653102 e: atdraper@btinternet.com
Corsham RFC Data Officer
Adam Draper m: 07865653102 e: atdraper@btinternet.com
Dorset & Wilts RFU Data Protection Officer
Nicola Wallace-Walton m: 07771 985656 e: GDPR@dwrugby.co.uk

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